How to sync your contacts between your iPhone and Microsoft Outlook

2 years ago 386

You tin support your iPhone and Outlook interaction lists synchronized. Here are 4 ways to get it done.

You support 1 interaction database successful Microsoft Outlook and different connected your iPhone, and you privation to support the 2 lists successful sync. To assistance you execute this goal, determination are a fewer options.

SEE: Electronic connection policy (TechRepublic Premium)

First, if you usage Microsoft Exchange successful your organization, you tin alteration Contacts arsenic 1 of the synchronization choices. Second, if you tally iTunes connected your Windows PC, you tin sync your Outlook and iPhone contacts erstwhile you sync your phone. Third, if you don't usage iTunes, different enactment is iCloud. Finally, you tin ever crook to a third-party solution.

Let's look astatine each 4 methods.

Exchange synchronization

If you oregon your enactment uses Microsoft Exchange for your message server, you tin sync your contacts betwixt Outlook and your iPhone. To bash this from your phone, spell to Settings and prime Contacts. Tap the introduction for Accounts and past prime your Exchange oregon Microsoft 365 account. Turn connected the power for Contacts (Figure A). Check your contacts successful Outlook and connected your iPhone to corroborate that they're successful sync.

Figure A

iTunes synchronization

If you don't usage Exchange, past iTunes is simply a 2nd option. To download and instal iTunes, browse to Apple's support papers for Download And Use iTunes for Windows. Connect your iPhone to your PC. Open iTunes and click the icon for your phone. Under Settings, prime the enactment for Info. Check the container for Sync Contacts With and alteration the root to Outlook. If a connection appears confirming that you privation to power the sync provider, click the Switch fastener (Figure B).

Figure B

If you support much than 1 interaction group, click the container for Selected Groups and take a circumstantial group. Otherwise, support the enactment acceptable to All Contacts. Click the Apply oregon Sync fastener astatine the bottommost to synchronize your contacts (Figure C).

Figure C

iCloud for Windows synchronization

There are a fewer drawbacks trying to usage iTunes to sync your contacts. First, Apple states that enactment for syncing contacts and calendars has been deprecated and volition beryllium removed successful a aboriginal mentation of iTunes, Second, if you're successful a concern environment, you whitethorn not beryllium allowed to instal iTunes connected your PC. Third, iTunes is simply a resource-intensive and sometimes buggy application, truthful you whitethorn simply not privation to clutter up your machine with this program. For each those reasons, a amended enactment is to usage iCloud for Windows.

On your iPhone, spell to Settings and pat your sanction astatine the apical of the screen. At your Apple ID screen, pat the introduction for iCloud. At the iCloud screen, crook connected the power for Contacts (Figure D).

Figure D

Next, you'll request to get iCloud for Windows. There are 2 versions of the iCloud Windows app that you tin use. Apple offers the accepted iCloud Control Panel for Windows desktop software. Alternatively, Apple and Microsoft supply a cosmopolitan Windows app for iCloud. Both apps see overmuch of the aforesaid functionality, but for syncing purposes, either 1 volition bash the job.

To get the iCloud Control Panel for Windows program, browse to Apple's Download iCloud For Windows page. Click the nexus successful the substance for "On Windows 7 and Windows 8, you tin download iCloud for Windows connected Apple's website." (Don't worry. This mentation works successful Windows 10 and 11 arsenic well.) Install the downloaded iCloudSetup.exe file. After installation, click the Start button, determination to and unfastened the iCloud folder successful the Apps paper and click the shortcut for iCloud.

To get the iCloud cosmopolitan app from Microsoft, browse to its leafage astatine the Microsoft Store and click the Get fastener to download and instal the program. After installation, click the Start fastener and click the iCloud shortcut successful the Apps list.

After you unfastened the iCloud app, the steps are the aforesaid for some versions. Sign successful with your Apple ID and password. At the iCloud window, cheque the container for Mail, Contacts, and Calendars with Outlook. Click Apply (Figure E).

Figure E

In the past, the iCloud for Windows app allowed you to prime which items you wanted to sync with iCloud. So you could opt to sync your contacts but not your calendar oregon mail. For immoderate reason, that enactment is nary longer disposable with iCloud for Windows. If you spell this route, the app present automatically syncs your mail, contacts and calendar. If you proceed, the setup kicks off. After it completes, a notification tells you that Outlook has been acceptable up to usage iCloud for your calendars and contacts. Click Done and adjacent the iCloud for Windows app (Figure F).

Figure F

Open Outlook and click the Calendars icon. You'll present find a interaction database for iCloud that volition stay successful sync betwixt Outlook and your iPhone (Figure G).

Figure G

Third-party synchronization

Finally, if you can't oregon don't privation to usage immoderate of the supra methods to sync your contacts, 1 different enactment is to usage a third-party product. One specified merchandise is Sync2 Cloud from 4Team, which costs $49.95 for a azygous license. With this utility, you tin sync your contacts among iOS/iPadOS, Exchange, iCloud, Google and different cloud-based services (Figure H).

Figure H